Payment reminder email for a finance team

This page gives freelancers contacting finance teams a ready-to-copy reminder for an overdue invoice. Replace the placeholders and keep the message short, factual and easy to answer.

Subject: Payment follow-up - Invoice FIN-2026-027

Hi {client},

I am following up on invoice FIN-2026-027 for EUR 980, related to approved supplier invoice.

The operational contact approved the work, but finance has not processed the invoice. Could you please confirm whether the invoice is queued for payment?

If you need the invoice or payment details resent, let me know and I will send them again.

Best regards,
{your_name}

Why this version is specific

The operational contact approved the work, but finance has not processed the invoice. The message asks the client to confirm whether the invoice is queued for payment instead of leaving the next action vague.